Turn emails into completed work, without leaving Outlook or Gmail
AI-powered automation that turns emails into action. Your team stays in their inbox, and your systems stay current.
Hey Mark,
Thanks for sending over the proposal. You did a great job capturing the requirements for the new website redesign.
We've agreed to move forward. I've attached the signed agreement and the files you requested.
Hi Mark,
Please find attached our invoice for the March print run (#INV-2041) for $4,820.00, net 30.
Let me know if you need anything else for processing. Appreciate the continued partnership.
Hi Mark,
Our order (#4471) arrived this morning and two of the units were damaged in transit — photos attached.
We need replacements by Friday for a customer install. Can you help us get this resolved quickly?
Email runs your business. Your systems live somewhere else.
Every customer request, change order, and vendor invoice starts in email. Then someone has to carry it across. Manually.
For individuals
Hours lost to triage and copy-paste.
For teams
Things fall through the cracks. Critical threads go cold.
For managers
Half-empty CRMs. Unprocessed POs. Management by anecdote.
One email. Multiple systems. One place to handle it all.
Contextuar's AI analyzes incoming emails against your business context and matches them to the right agent for the job.
A new signed contract lands in your inbox. That single email needs updates in three places: your CRM (closed-won), your project tool (kickoff project created), your accounting system (customer added, billing started). Contextuar surfaces all three suggested actions. You confirm. Three systems updated. One inbox. No toggle.
Same model handles new orders, change orders, project kickoffs — anywhere one email touches multiple systems.
Contextuar turns email into action
Contextuar runs as a Chrome extension and Outlook add-in, so you can automate work without ever leaving the inbox. Here's what it does:
Analyze
Contextuar's AI reads the emails you choose against your business context: your customers, your vendors, your projects.
Suggest
It suggests the tasks to create and the agents to run, across whatever systems the email touches.
Execute
You approve the suggestions, and agents execute the work in your CRM, accounting, project tool, or wherever it needs to go. The more your team confirms, the more your agents handle on their own.
Re: Web Design Proposal
check_circle
New Web Design
Deal for Nala Engineering
Web Design Project
Project for Nala Engineering
Schedule Client Kick-off call
Schedule internal kick-off call
Update Deal to Closed-Won
Send Deposit Invoice
Schedule proposal call
Sent proposal to Nala Engineering
Updated to sent contract
Automate the work that lives between email and your systems
Most email-driven work needs to land somewhere else. Contextuar's agents handle the handoff.
CRM
Leads, deal updates, contact refreshes, meeting notes.
Project management
Client requests turned into tasks in the right project.
Customer service
Tickets created and routed by tier and issue type.
Finance
Vendor invoices staged. AP approvals routed.
What makes Contextuar different
Most solutions focus on either email or workflows. Contextuar bridges the gap. Here are three things that set it apart:
inbox Sits where the work starts
Contextuar runs inside Outlook and Gmail. The work gets done next to the email that triggered it. No toggle, no third-party portal.
verified_user Structured AI under your control
Every action your agents take is suggested first, confirmed by a human, then run. The team confirms patterns once; your agents handle the same pattern the same way next time, with an audit trail at every step.
admin_panel_settings Centralized governance across the team
Automation, permissions, and rules live in one admin console. See who's using what, which automations work, and where attention is needed.
Agents
add Create Agent| Name | Tools | Users | |
|---|---|---|---|
| General Assistant AI assistant for general chat assistants v1.2.0 | — | 15 | chevron_right |
| Sales Assistant AI agent for lead qualification and discovery v1.8.2 | — | 8 | chevron_right |
| CRM Agent AI agent for lead qualification and discovery v1.2.0 | HubSpot MCP | 8 | chevron_right |
| Work Management Agent AI agent for managing projects and tasks v1.0.3 | Monday.com MCP | 6 | chevron_right |
| AP Agent AI agent for managing AP automation with QuickBooks v2.1.0 | Quickbooks MCP | 3 | chevron_right |
Contextuar also…
More things you can do without ever leaving Outlook or Gmail:
Workspaces
Organize emails, files, and tasks together. Share with teammates, or bring in external collaborators with scoped permissions.
Email sharing
Bring teammates into email threads without forwarding chains. Everyone sees the same history.
Tasks from email
Convert any email into a task with one click. Assign to teammates, track to completion.
Inbox organization
Tag, filter, and route emails by your business context. Customers, projects, vendors — your inbox structured around how you actually work.
Time blocking
Push low-priority email to a separate folder so your focus time stays focus time.
Universal search
Find anything across emails, workspaces, tasks, and files. No more wondering where you saved it.
Built on security you can trust
SOC 2 Type II audited
SSO + Multi-factor
Granular permissions
Encrypted everywhere
Email is where your work starts. Let's make it where the work gets done.
If your team runs on email and you're tired of moving work between your inbox and your systems, let's see if Contextuar is a fit.